Doctor of Ministry Application

The next Doctor of Ministry cohort will begin in January 2022. We look forward to sharing more information with you soon.

Thank you for your interest in applying to the University of Dubuque Theological Seminary. All of our applications are completed through GradCAS. Please read all of the following guidelines.

If you have any questions during the application process, please reach out first to our Admissions Office at 563.589.3115, or UDTSAdmission@dbq.edu

GradCAS: Add Program
Once you create your account, it's time to add the program(s) you are applying for. Search for University of Dubuque to view all available programs from the University of Dubuque and the University of Dubuque Theological Seminary.

Standardized Tests
Standardized Tests are not required for admission into any of our programs, unless you are an International student. If you are an International student, please submit your TOEFL scores through GradCAS.

GPA Entries
Your GPA can be found on your transcript. You may select "I don't have a GPA to add" if you cannot remember your GPA but have submitted your Official Transcript.

Documents Section
Upload your most current CV/Resume into your application on GradCAS. Also upload a three to five page narrative statement that addresses the following topics:

  • A biographical statement describing your call to ministry
  • Explain your anticipated learning goals for participation in the DMin program

Recommendations Section
Request three letters of recommendation through GradCAS. References may not be related to you by blood or marriage. You may request up to 5 letters of recommendation.

  • From a Congregation Official: a letter that affirms its willingness to support your Doctor of Ministry work and an agreement to create a congregational resource team.
  • From a Judicatory Official: a letter that assesses your capabilities and endorses you as a Doctor of Ministry candidate.
  • From a Colleague in Ministry: a letter reflecting on your ability to undertake the Doctor of Ministry degree

References do not need to create an account; when the evaluation request is received, references can select "continue without account" directly below the "Create Account" button.

Please upload letters as PDF or Word Documents.

Interview
Please submit your completed application on GradCAS before contacting the UDTS Office of Admission to inquire about scheduling an interview. Interviews are required for admission, and will occur with either the Director of the Doctor of Ministry Program, Dr. Timothy Slemmons, and/or the Cohort leader(s).

Transcripts
Official transcripts are required for admission to our Doctor of Ministry program. Please follow the directions on GradCAS, making sure to select "I ordered my transcript" once you have done so.

If you attended the University of Dubuque Theological Seminary for your Master of Divinity degree, contact UDTS Admissions about transcripts.

  • Transcripts must be sent to GradCAS from all US and English-speaking Canadian institutions you listed in the Colleges Attended section of your application. GradCAS cannot process your application without receiving all of your transcripts.
  • Transcripts must be original. Transcripts that are photocopied, faxed, on file at a career center or Interfolio, etc. are not accepted.
  • Transcripts must be addressed to GradCAS. Transcripts addressed to you, a program, school, or any address other than GradCAS are not accepted. 
How to Send US or English-Canadian Transcripts
    1. Enter your colleges or universities in the Colleges Attended section before requesting any transcripts. 
    2. Click Order under each school listed.
    3. Select if you are ordering an electronic transcript (recommended) or submitting a transcript via mail. You only need to submit one transcript from each school regardless of the number of programs you're applying to.
    4. If ordering an electronic transcript, select the electronic transcript vendor and follow the prompts. Review Sending Transcripts Electronically below for more guidance.
    5. If submitting a transcript via mail, click Download Transcript ID Form and print the form. Review Sending Transcripts by Mail below for more guidance.
    6. Click I Ordered My Transcript once you either requested an electronic transcript or downloaded the Transcript ID form. Or, click I Will Do This Later to return to Colleges Attended.
    7. Follow up with your school(s) to ensure that your transcripts were mailed, and obtain the date they sent them. Be aware that processing times vary by school and may take longer towards the end of a semester. Some schools may not send your transcript until the semester is over. 
    8. Monitor the Check Status page to ensure your transcript is received. On average, it takes up to seven business days for your transcript to post to your application from the date we receive it. If your transcript is not posted after this timeframe, contact customer service. 

    Sending Transcripts by Mail 

    1. Contact the registrar at each institution you attended and request one transcript be sent to GradCAS.
    2. Provide the registrar with the following items:
      • GradCAS Transcript ID Form. Ask the registrar to attach it to your official transcripts. This form is not required, but strongly recommended as it helps ensure your official transcripts are properly matched to your application. If you cannot use this form, make sure the registrar prints "GradCAS" and your full GradCAS ID number on the transcript before mailing it. 
      • Any school-specific forms required by the registrar.
      • Any transcript fees required by the registrar.
      • All information needed by the registrar to properly identify you in the school's database.
      • Any name changes.
      • Your GradCAS ID number.

    Your registrar should mail your paper transcripts to the following address:

    GradCAS Transcript Processing Center
    PO Box 9217
    Watertown, MA 02471

    Sending Transcripts Electronically

    In rare cases, if your institution cannot submit official transcripts by mail or electronically from Credentials Solutions, Parchment, or National Student Clearinghouse due to the COVID-19 pandemic, we can accept official transcripts sent via email from the Registrar directly. Your institution can contact the Customer Service team for more information.

    We cannot accept transcripts sent via email from applicants.

    GradCAS only accepts electronic transcripts from Credentials Solutions, Parchment, and National Student Clearinghouse. If your school does not offer any of these services, your transcript must be sent by mail.

    If your school requires that you use a service other than Credentials Solutions, Parchment, or National Student Clearinghouse, you should ask that service to mail the transcripts instead of sending them electronically. Since you cannot include the Transcript ID Form, you should include your full GradCAS ID number when entering the GradCAS mailing address. 

    When using any of these services, select GradCAS as the recipient. If you can't select GradCAS and instead are asked for an email address, your transcript must be sent by mail. Do not send your transcript to the GradCAS customer service email.

    Posting Delays

    The following scenarios can cause delayed application posting/processing and should be avoided whenever possible:

    • A transcript is not accompanied by a Transcript ID Form or is accompanied by the incorrect form.
    • A transcript is not addressed specifically to "GradCAS." 
    • A school you attended is missing from the Colleges Attended section. We cannot attach a transcript to your application unless the school is listed.
    • An incorrect school name is listed in the Colleges Attended section. We cannot attach a transcript to your application until it is corrected. 
    • The name on a transcript cannot be found in the GradCAS database, either because your name changed, was misspelled on the transcript, was misspelled on the application, or you have not yet created a GradCAS account. 


    Doctor of Ministry Application

    Application Fee

    Please note that the application fee of $50 is nonrefundable.

    Admission Deposit

    The University of Dubuque Theological Seminary requires a $100 admission deposit to confirm enrollment from admitted applicants planning to be degree-seeking students. The admission deposit is deposited into their student account, and applied to the first semester charges. The admission deposit is not refundable, and will be forfeited in the event the student does not attend the University of Dubuque Theological Seminary.

    Background Check
    Like many other theological institutions, the University of Dubuque Theological Seminary requires criminal history checks, including driving records, before an applicant's admission file will be considered complete and ready for review. This policy has been adopted to address the safety and well-being both of our Seminary community and of the churches, agencies, and other institutions that our students and alumni/ae serve.

    Our checks will include these steps: verification of social security numbers; searches of state data bases for criminal histories, motor vehicle violations and sexual offender lists; and searches of county or other local jurisdictional criminal records of places of residence. The Seminary Admissions Committee may consider the impact of any offenses disclosed in these checks as possible grounds for denial of admission or matriculation.

    In addition, we take seriously what applicants say about themselves. As a crucial part of the admissions and matriculation process, applicants provide several kinds of information about their personal and academic backgrounds. Either failure to make written disclosure of information which the admissions form requires or misrepresentation in the information supplied constitutes a prima facie basis for denial of matriculation. Where omissions or misrepresentations come to light after matriculation at the Seminary, the student is subject to dismissal.

    The care we bring to our admissions and matriculation process recognizes that personal integrity and spiritual maturity are essential to good ministry. Yet we recognize also that no one is without sin, and that in the mystery of redemption even serious misdeeds have sometimes been a part of what leads a person to seminary. Moreover, we know people come to the attention of criminal justice systems for a variety of reasons - including not only the commission of crimes but also mistaken allegations, civil disobedience, and such systemic injustices as racism. Accordingly, no charge or past offense automatically disqualifies an applicant from matriculation. All records will be evaluated in context, and, prior to matriculation.

    Background Check Instructions:

    Visit: https://www.castlebranch.com/online_submission/package_code.php 
    Use the following code: UB94
    Contact UDTS Admissions at 563.589.3115 or UDTSAdmission@dbq.edu with any questions.